Mom Stuff, Productivity

How to use a Block Schedule


I’m a planner. Or at least I always try to be. I know I am way more likely to follow through with a task if I have a plan and a timeframe for it to be done. For that reason block scheduling work perfect for me. Of course, life happens and you won’t always be in control of your life, but for the most part, planning works for me. 

I’ll admit that over the years I have tried many different options for organizing my life. I think once you find a system that works for you-you just know it. For me, it’s my bullet journal, and with that came block scheduling. If you’ve never heard of block schedule before it’s very simple. Basically, you just schedule tasks according to a block of time. So you divide your day up into blocks of time and allow only so much time in each block. This way you are focused on only the task at hand and not jumping back and forth from task to task.

Here I’m going to show you how I use block scheduling to keep my life organized and keep my to-do list under control.

First, you want to decide how much time you want to allow for each block of time. Using a blank page I laid out the hours in my day. I started with the time I wake up and ended with the time I usually end my day.

Block schedule1

Then I plan out my day, (using a pencil in case I need to change anything.) Once I have a good schedule set up I block out hours, according to how long each task should be. For instance, on my schedule here the first block starts at 7 AM and ends at 8:30 AM. During that time I wake up, have coffee and check in on the blog. From 8:30 AM to 10 I will wake the kids up, have breakfast and clean up the kitchen (from breakfast.) 

Block schedule2

Using highlighters makes it easy to separate tasks into different categories. For example, the pink highlighter is on my blog. Orange is for home stuff like cleaning, laundry, cooking, that sort of thing. Blue is for kids stuff like nap time, story time getting them ready for bed. And green is for work. It’s very simple and keeps me focused on the task at hand. 

Implementing block scheduling into my weekly bullet journal layout.

I have a copy of my schedule in my bullet journal but the way my weekly layout is set up there isn’t enough space to fit every hour on every day. So instead I use the highlighters to let me know what block of time it needs to be done in.

Block schedule3

As you can see I just make a to-do list under each day like any other planner but then I add the highlighter which tells me when each task will get done. I have a few alarms set up on my Fitbit that go off when each block of time changes so that I know it’s time to stop what I’m doing and move on to the next. Most of the time I don’t need as much time as I allow myself, but I like having the wiggle room because I have two kids and they tend to take their sweet time.

So that is how I use block scheduling to keep on top of things. I don’t keep to this schedule on the weekends and some days it doesn’t work as planned but having it in place is helping me keep focused and get more done.

I hope you found this post helpful in some way! Let me know in the comments below if you’ve ever tried block scheduling or what system works for you!

Thanks for reading!

Monica Signature


12 thoughts on “How to use a Block Schedule

  1. I’m going to possibly start scheduling this year. I want to work out a few more things before I get to that. I like how you organize this and I will refer back to this.

  2. Love this post! One of my goals in 2018 is to be a better planner and specifically to actually use the cute planners I buy every year. Great tips! Thanks for sharing!

  3. Block Scheduling is just so important to have things organized. I used to apply that while I was working as a professional, but haven’t used it when I started full time blogging. Shall re – work now:)

  4. I love doing block scheduling. I love how you use different colors. It really makes it easier to keep everything organized and in one place. You seem very detailed oriented. Great job.

  5. It turns out from reading your post that I too, block schedule, like you! It is so great! It also keeps me less stressed when my tasks are blocked off like this. Also, I like that you keep your weekends more free and flexible. That is the way to do it! Happy New Year!

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